Bilingual Administrative Assistant
Department of Education and Early Childhood Development
ASL 3
Permanent
Open competition
Fredericton
Interested in making a difference in our province? We encourage you to Choose GNB!
Who we are:
The Department of Education and Early Childhood Development is a government agency dedicated to fulfilling New Brunswick`s educational mission. The work we do aims to develop engaged and ethical citizens who lead balanced lives and have a desire to learn throughout their lives. Our actions in this regard have a positive impact on our communities and help to improve the everyday lives of New Brunswickers.
The Department of Education and Early Childhood Development is seeking a Bilingual Administrative Assistant for the Teacher Certification Office, part of the Policy, Strategic Planning and Project Management Office, in Fredericton. If you are interested in working in a dynamic, team-oriented environment, this position is for you!
What you will do:
Reporting to the Registrar, you will contribute to the effective operation of the teacher certification process by performing a wide variety of administrative duties. You will ensure the integrity of information and adherence to the Office`s administrative procedures.
The key responsibilities of the positions are:
· Answer phone calls and respond to emails from applicants.
· Receive, review, and prepare for teacher certification application files for assessment and processing.
· Monitor the location and status of all active, in process, and archived files.
· Verify the completeness of files and identify any missing or required documentation.
· Prepare files for new graduates upon receipt of graduate lists provided by New Brunswick universities.
· Maintain and update tracking systems related to application processing.
· Organize, file, and ensure the integrity of both paper and electronic records.
· Prepare official documents resulting from certification decisions, including certificates, official letters, and professional status confirmations.
· Produce tracking reports and contribute to the continuous improvement of admissions, records management, and file tracking processes.
Who you are:
· You are a dynamic individual who enjoys interacting with the public.
· You treat people with courtesy and professionalism.
· You are a team player and are known for your attention to details.
· You are innovative and problem-solving oriented.
Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:
Required Competencies:
· Post-secondary Diploma in Office Management, Business Administration or a related field.
· Minimum of three (3) years of related experience performing administrative tasks.
· An equivalent combination of education, training and experience may be considered
Written and spoken competence in English and French is required. Please state your language capability.
Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.
Behavioural Competencies:
· Client Service Orientation
· Strong collaboration and teamwork skills
· Attention to detail and commitment to quality
· Excellent organizational and planning abilities
· Ability to manage priorities and meet deadlines
· Analytical thinking and sound judgment
· Strong sense of responsibility and ability to work independently
Technical Competencies:
· Ability to learn quickly, absorb new information, and adapt to new processes and changing priorities.
Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.
Wage:
ASL 3 - $1,872 to $2,218 bi-weekly.
Work environment:
· Office location: 250 King Street, Fredericton, N.B.
· Standard hours of work: Monday to Friday, 8:15 a.m. to 4:30 p.m.
· We promote a scent-reduced environment.
What can GNB offer you?
· Comprehensive benefits package which includes paid vacation, Health and Dental Plan, Life Insurance, Long-Term Disability, and the New Brunswick Public Service Pension Plan.
· Opportunities for career growth, professional development, and training.
· Free access to Employee and Family Assistance Program (EFAP) and services.
· One paid volunteer day per year to give back to your community.
Providing a safe workplace for all. Your health & safety are important to us. GNB has implemented preventative measures across the organization to ensure your health & safety.
How to apply: We encourage applicants to apply online at www.ere.gnb.ca, by mail at the following address, or by email at HR.Competitions@gnb.ca by October 29, 2026, indicating competition number 26-2000-021. This competition may be used to fill future vacancies at the same level.
Department of Education and Early Childhood Development
Human Resource Services
Place 2000, 250 King Street
Fredericton, NB E3B 5H1
We thank all those who apply, however, only those selected for further consideration will be contacted.
As per the Civil Service Act, veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment.
We are an Equal Employment Opportunity Program contributing to the creation of a more balanced workforce that reflects the diversity of the province by removing barriers to employment and providing individualized supports to designated equity group members.
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